Senior Administrator - Vaccination UK

ABOUT US:

Vaccination UK has been commissioned by NHS England since 2015 to provide school aged immunisations, including Influenza, to pupils across numerous counties across England and all boroughs of North London.

We are also commissioned by NHS England in North London to provide outbreak response in the event of a vaccine preventable disease outbreak, and we provide the infant BCG programme to newborns in North London

Our mission is to fight disease and save lives by making prevention and treatment easy, accessible and safe.

JOB DETAILS:

Job title: Senior Administrator.

Contract: Fixed Term - Until 01/09/2026

Working Hours: Monday to Friday between 7:00am - 6:00pm. (7.5 hour shift on average)

BENEFITS:

Pension - 5% employer contribution

Supermarket & High Street Discounts & Employee Assistant Programme via Vivup.

Employee referral scheme.

25 days enhanced annual leave.

JOB PURPOSE:

The post holder will be responsible for supporting the Programme Manager /Team Lead to ensure that NHS school-aged vaccination programs are delivered on time and that results are achieved in line with contract specifications.

KEY RESPONSIBILITIES:

• Preparation of school calendar for school immunisation sessions and catch-up clinics.
• Manage and update the staff rota to cover all administrators and nurses at least 8 weeks in advance, following the relevant Standard Operating Procedure (SOP).
• Arrange emergency cover for staff in case of absence or sickness.
• Manage consent form triaging per Standard Operating Procedure (SOP).
• Ensure team members are well-trained and follow protocol.
• Handle stock audit checks and maintain supplies.
• Support the recruitment and onboarding of new recruits.
• Support Programme Manager/Team Lead and undertake delegated duties.
• Collaborate with schools and Programme Manager/Team Lead to improve uptake.
• Attend and conduct quality audits in schools and gather feedback.
• Ensure staff have access to and sign Patient Group Directives (PGDs) for immunisations.
• Deputise for the Team Lead as required when required.
• Actively and constructively contribute to team meetings.
• Undertake other duties commensurate with the level of this position
• Comply with Company policies & procedures

• GCSE level of education or equivalent with a minimum of grade 'C' in both English and Maths.
• Safeguarding trained.
• Auditing for internal and external stakeholders
• Report generating.
• Recruitment (Interviewing/shortlisting, etc)
• Excellent communication (written and verbal), organisational and time-management skills.
• Assertive, team player and critical thinker.
• Excellent IT skills and advanced MS Excel